01
Disconnected records delay invoice
Agencies and clients must agree on the work done and the amount owed. But the evidence is trapped across disconnected systems. This leads to manual reconcilation, creating errors.
You fund payroll weekly. Your clients pay in 30–120 days. Primebase connects staffing agencies and their clients to automatically reconcile work, resolve exceptions and execute agreed instalment schedules, so your DSO stays flat as you grow.
ReconcileResolveExecute Payment
Good morning, Alex.
Agent-to-Agent network active. 3 policies updated.
Export+New Payment
Trapped Debtors (DSO)↓ 14 days this month£75.2MDebtor exposure
Cash Collected This Week↑ 35% from instalments£840,500Weekly collections
Invoice Finance Interest SavedLive projection£1.9MAnnualised
Control Planev1.2
Financial Constitution
Agents operating within policy
Staffing agency8 active
Protect payroll & margin
Schedule durationMax 8 weeks
Dispute escalationAbove £500
Collection mandateRequired
Client / MSP6 active
Control approvals & cash outflow
Auto-approval limit£50,000
Monthly mandate cap£150,000
Funds check24h before
Shared safeguards
2 negotiation rounds · T+3 BACS buffer
Deadlock routes to people. Every step logged.
Updated today, 09:41 AM
Alex · Finance Director
Alex · Finance Director
Edit Rules
Cash Collection Velocity
Lump sum vs Primebase instalments
Legacy Net 60Primebase InstalmentsThis Quarter
£100K£75K£50K£25K£0
Week 7 collected£56K
Day 0Day 15Day 30Day 45Day 60Day 75Day 90
Agent Activity FeedView all
Agency AgentMatched 40 hours for WO-2291.
Agent-to-AgentNeuven accepted a 4-week schedule for £100k.
Policy AlertMissing PO for WO-2294. Escalated to human.
Agency AgentGenerated compliant E-Invoice for NHS Trust.
Cash Blockers£7.1M open
Where is cash stuck?
| Reason | Invoices | Value |
|---|---|---|
| Awaiting Client Approval | 14 | £3.2M |
| Missing PO / Procurement Hold | 8 | £2.1M |
| Commercial DisputeEscalated to human | 3 | £1.6M |
| DD Failed · Insufficient Funds | 1 | £0.2M |
Control plane
Primebase provides the safety layer between autonomous AI agents and your money. Every action is validated against your policies before execution.
Bank-level security & fraud control built inEvery transaction is checked against deterministic rules. If an agent proposes a payment outside the mandate or to an unverified account, it is instantly blocked.
Cryptographic Agent Identity (KYA)Every AI agent is assigned a secure, non-human identity. They only have the exact permissions you delegate to them.
Full auditability & human escalationEvery decision is logged against a policy version. If agents hit a deadlock the Work Object freezes and escalates to a human.
Primebase Policy Enginev1.2
01 · AGENT PROPOSALCollect £40,000 over 4 weeksWO-2291 · Matched work & PO
Agency policies
Protect payroll & marginMax duration8 weeks
Min instalment£1,000
Within limitsClient policies
Control approvals & outflowAuto-approve≤ £50k
Mandate cap£150k/mo
Within limits02 · BOTH POLICY SETS PASSSchedule agreed within guardrails£10,000 weekly · Active mandate verified
T+3 BACS buffer applied · Decision & policy version logged
Outside policy? A person decides.Max 2 negotiation rounds. Unresolved disputes freeze the Work Object and create a human review task.
Integrations
Plug Primebase into your existing stack. We sync with your ATS, VMS, payroll, and accounting systems to build one verified Work Object.
PrimebaseSSAP FieldglassVMS
NNeuvenVMS
FFreshbookInvoicing
VVNDLYVMS
BBullhornATS/CRM
SSAGEAccounting
GGmailMessaging
Accounting
Primebase syncs the cash receipts to the accounting software.
Payroll
Reconcile the locked Work Object hours to the payroll provider
ATS
Pulls the worker data and rates from Bullhorn to build the Work Object.
ERP
Keep invoices perfectly aligned with POs and entities.
Banking
Live balances from every bank through Direct Debit mandates.
VMS
Pull approved timesheets instantly.
What do slow payments cost you?
See what your payment cycle costs and how a new settlement schedule could change it.
Your current position
Three inputs. An instant estimate. No facility agreement needed.
Use the average elapsed days from issuing an invoice to receiving payment—not your agreed payment terms.
Refine my estimate
Proposed scenario
IllustrativeExplore a different settlement schedule.
PAYMENT SCHEDULE
4 equal weekly payments, beginning on day 14
Edit Schedule
Subject to client agreement. All dates are from invoice issuance.
Illustrative assumption—adjust to your business.
Estimated annual financing-cost reduction£56,800 / year
Before Primebase and settlement fees.
Assumes a 10% annual financing rate.
Borrowing balance: user-entered · £1,200,000.
See the comparison & calculation
| Comparison | Current | Scenario |
|---|---|---|
| Payment days | 60 | 31.6 |
| Average balance drawn | £1,200,000 | £632,000 |
| Annual financing cost | £120,000 | £63,200 |
Equal-value instalments average day 24.5. Scenario days = covered share × 24.5 + uncovered share × 60. Scenario balance = current balance × scenario days ÷ current days. Annual cost difference = (current balance − scenario balance) × 10%. Estimation uses a 365-day year. No service fee or settlement fee is included.
Include operational impact
Estimated staff capacity releasedSeparate from financing-cost reduction0 hours/year
Estimated value of capacity: £0/year. Based on 20 hours/week × 50 weeks × 0% reduction at £35/hour. This is not an additional cash saving.
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Illustrative estimates based on your inputs. Actual outcomes depend on client participation, payment timing, financing arrangements, applicable fees, and implementation.
Automate invoice approvals, clear disputes, and negotiate payment timing without the endless email chains.